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Winter Journal

Volume 29, Issue 1

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Jon Seals

New Features Enable Organizations to Collect, Filter and Export Communications Data to Lower Costs and Mitigate Legal Risks

NEW YORK – Actiance, the leader in communications compliance, archiving, and analytics, today released On-Demand Preservation capabilities for Alcatraz, its cloud-based archive, enabling organizations to hold, capture, search, and review content across more than 70 communications channels. Legal departments are now able to effectively manage eDiscovery requirements, while mitigating risks that may arise during the critical collection and preservation steps and complying with new Federal Rules of Civil Procedure (FRCP) regulations.

“The standards for legal preservation have become better defined, posing greater challenges for customers who face frequent, unpredictable legal discovery,” said Kailash Ambwani, president and CEO, Actiance. “Actiance’s On-Demand Preservation capabilities provide a gold standard in proving that a firm has taken the reasonable steps required by the Federal rules to collect and preserve all information that may be relevant for litigation.”

Actiance’s On-Demand Preservation capability leverages a modern, tamper-proof data store that legal teams can utilize by uploading content from more than 70 communication and social channels to automatically place under legal hold – whenever required for eDiscovery. Electronically stored information (ESI) is then immediately available for legal teams to conduct searches, filter unneeded content, and export data for downstream legal review.With built-in, easy-to-use eDiscovery features, legal teams can easily manage collection and preservation tasks without relying on IT.

In December 2015, the FRCP introduced new amendments that state firms must take “reasonable steps” to preserve information needed for eDiscovery. The amendments provide clarity to legal teams who have resorted to a variety of practices to collect and preserve ESI during the initial stages of eDiscovery. Many legal teams have historically relied on manual processes to preserve information, consuming excessive IT resources, slowing response time, and exposing organizations to greater risk.

“Electronically stored information continues to grow at a staggering pace and organizations must find better ways to collect and preserve information to ensure compliance,” Sean Pike, program director, eDiscovery and information governance, IDC. “The risk of exposure has become even greater because content is stored across multiple communication silos and in many cases is still being managed in a manual fashion. Businesses should consider solutions that automate the collection and preservation process to reduce management complexity, mitigate legal risk, and reduce cost.”

With Alcatraz’s new On-Demand Preservation feature, customers will benefit from:

  • A fully automated hold process to reduce collection risk: With the ability to automatically place items on hold, customers can eliminate time-consuming collection tasks and reduce legal risk. Alcatraz provides an easy-to-use interface to automate the upload of files from email, databases, and end-user documents such as Microsoft Word and PowerPoint.
  • A tamper-proof WORM-compliant repository for secure archiving: Actiance provides a secure environment built with high-availability and fault-tolerant infrastructure, eliminating the risk of data spoliation. Alcatraz has been certified as providing a durable and immutable data archive to meet rigorous regulatory storage requirements of SEC Rule 17a-4(f), CFTC Rule 1.31(b), as well as other regulations.
  • Fast search and filtering to improve efficiency: Unlike manual methods of collection and preservation that often require days or weeks to process, Alcatraz provides a sub-second Google-like search experience, giving immediate access to data under hold. Granular search features reduce data volume and improve reviewer efficiency.

Actiance will showcase Alcatraz and its enhanced features at LegalTech New York 2016, taking place February 2-6 at the New York Hilton Midtown. To learn more about On-Demand Preservation for Alcatraz and how it can help your organization, stop by booth #2006 or visit http://www.actiance.com/products/alcatraz/.

Additional Information

Stay up to date with Actiance: http://www.actiance.com/blog

Become a fan of Actiance: http://www.facebook.com/actiance

Follow Actiance on Twitter: http://www.twitter.com/actiance

About Actiance

Actiance is the leader in communications compliance, archiving and analytics. We provide compliance across the broadest set of communications and social channels with insights on what’s being captured. Actiance customers manage over 500 million daily conversations across 70 channels and growing. Customers include the top 10 U.S., top 5 Canadian and top 8 European and top 3 Asian banks. The Actiance advantage is customers stay ahead of compliance and uncover patterns and relationships hidden within their data. Learn more at www.actiance.com.

IBM says its new "Open for data" slogan encompasses a slew of new cloud data services and analytics offerings designed to make it easy for enterprises to quickly get started with big data in the cloud, even if their workloads require secure on-premises implementations.

Digital natives have led the way in pioneering big data open source production projects, but that doesn't mean that enterprises aren't interested in implementing and getting business value out of these technologies, too.

The need to move faster and be more agile is often one of the big drivers for traditional enterprises looking to implement these technologies.



The Zika virus, a mosquito-borne virus linked to neurological birth disorders, is becoming a problem worldwide. In fact, the World Health Organization recently announced that the outbreak was a “public health emergency of international concern.” [1] Zika has already spread to “25 countries and territories in Latin America and the Caribbean” and “more than 30 Americans have been diagnosed with Zika after returning from visits to countries with Zika outbreaks.” [1]

With Zika dominating the headlines recently, we wanted to take a look back at our previous Influenza and Pandemic Preparedness panel webinar.  Our expert panelists brought us through the steps that organization leaders in the public, private, and healthcare sectors are doing to keep their staff, employees, and residents safe.



SAP's Fan Energy Zone in San Francisco's Super Bowl 50 celebrations is a giant test case in how users create, share, and process data in real-time.

Super Bowl City is part of the festivities going on in the San Francisco Bay area for Super Bowl 50 this week, and a major part of the exhibition is an SAP-sponsored area called the Fan Energy Zone, which features multiple games using motion capture and VR.

Not only does the Fan Energy Zone offers some free fun for fans and families, it also serves as a showcase for SAP's data visualization and emphasis on user experience. SAP says it hopes to take the experience it gains from the exhibit and take it right back to its enterprise products.



Pacific research goal is to improve accuracy of weather forecasts and models
N49RF -- Scientists aboard NOAA's Gulfstream IV aircraft are dropping weather instruments and using Doppler radar in the aircraft's tail during flights over the Pacific in research designed to improve the accuracy of weather forecasts and models. (Credit: NOAA)

Scientists aboard NOAA's Gulfstream IV aircraft are dropping weather instruments and using Doppler radar in the aircraft's tail during flights over the Pacific in research designed to improve the accuracy of weather forecasts and models. (Credit: NOAA)

NOAA scientists and partners have embarked on a land, sea, and air campaign in the tropical Pacific to study the current El Niño and gather data in an effort to improve weather forecasts thousands of miles away.

The El Niño Rapid Response Field Campaign will deploy NOAA’s Gulfstream IV research plane and NOAA Ship Ronald H. Brown, NASA’s Global Hawk unmanned aircraft equipped with specialized sensors, and researchers stationed on Kiritimati (Christmas) Island in the Republic of Kiribati, approximately 1,340 miles south of Honolulu. Together, scientists will collect atmospheric data from this vast and remote expanse of the tropical Pacific where El Niño-driven weather systems are spawned.

“The rapid response field campaign will give us an unprecedented look at how the warm ocean is influencing the atmosphere at the heart of this very strong El Niño,” said Craig McLean, assistant NOAA administrator for NOAA Research. “This research will help us understand the first link in the chain that produces, among many other weather impacts, extreme precipitation events on the West Coast.”

Scientists on NOAA Ship Ronald H. Brown will launch weather balloons up to eight times a day in the eastern tropical Pacific to help study the current El Niño. (Credit: NOAA).

Scientists on NOAA Ship Ronald H. Brown will launch weather balloons up to eight times a day in the eastern tropical Pacific to help study the current El Niño. (Credit: NOAA)

El Niño is a recurring climate phenomenon, characterized by unusually warm ocean temperatures in the equatorial Pacific, that increases the odds for warm and dry winters across the northern United States and cool, wet winters across the south. El Niño is the warm phase of the ocean cycle known as El Niño-Southern Oscillation, or ENSO for short. La Niña is the cool phase. The pattern can shift back and forth every two to seven years, disrupting weather patterns across the globe.

During the two strongest El Niños before this, California has been soaked by intense rainstorms causing flooding, landslides and other property damage. NOAA scientists say this event is among the strongest El Niños on record, comparable to the last major event in 1997-98. How much precipitation this El Niño will deliver to California is a subject of intense interest to a region struggling to manage the effects of an historic drought.

NOAA researchers anticipate that the data gathered by weather balloons and instruments dropped from aircraft will help improve the models that are used to support weather forecasts. The data will also provide insights that researchers hope will improve year-to-year ENSO forecasts, as well as the accuracy of models predicting longer-term effects of climate change.

NASA's Global Hawk unmanned aircraft is equipped with sensors to gather weather information over the Pacific as part of the NOAA and partner campaign. (Credit: Gijs de Boer, CIRES)

NASA's Global Hawk unmanned aircraft is equipped with sensors to gather weather information over the Pacific as part of the NOAA and partner campaign. (Credit: Gijs de Boer, CIRES)

“This has never been done with a major El Niño,” said Randall Dole, a senior scientist with NOAA’s Earth Sciences Research Lab in Boulder, Colorado. “A field campaign ordinarily takes years to plan and execute. But we recognized what an important opportunity we had and everyone worked hard to pull this mission together.”

Here is a list of NOAA and partner assets deployed to support the El Niño Rapid Response Field Campaign:

  • NOAA’s Gulfstream IV (G-IV) aircraft is flying out of Honolulu International Airport carrying a suite of meteorological sensors on an estimated 20 research flights in the central Pacific from late January to early March. The G-IV will be dropping weather instrumentation and using Doppler radar located in the aircraft’s tail to gather weather data.

  • NOAA Ship Ronald H. Brown will launch weather balloons up to eight times a day during the Tropical Atmosphere Ocean (TAO) survey cruise in the eastern tropical Pacific. The ship will depart Honolulu on Feb. 16 and arrive in port in San Diego on March 18.

  • NASA’s Global Hawk unmanned aircraft will carry a suite of meteorological sensors and drop parachuted weather instruments during four research flights in February in the eastern Pacific, near the U.S. West Coast. The Global Hawk is a key asset for the Sensing Hazards with Operational Unmanned Technology (SHOUT) project led by the NOAA Unmanned Aircraft System Program. The aircraft is based at the NASA Armstrong Flight Research Center at Edwards Air Force Base.

  • Twice-a-day weather balloons are being launched from Kiritimati through March.

  • Scanning X-Band Radar has been temporarily installed in the south San Francisco Bay to fill coverage gaps in the existing radar array and provide more accurate rainfall estimates for the region to better manage potential heavy precipitation and associated negative impacts from El Niño storms.

To learn more about El Niño and its impacts, visit: https://www.climate.gov/enso

To learn more about NOAA’s El Niño Rapid Response Field Campaign visit: http://www.esrl.noaa.gov/psd/enso/rapid_response/

Follow along with researchers in the field here: https://medium.com/el-ni%C3%B1o-rapid-response-blog

NOAA’s mission is to understand and predict changes in the Earth's environment, from the depths of the ocean to the surface of the sun, and to conserve and manage our coastal and marine resources. Join us on FacebookTwitterInstagram and our other social media channels.

One of the most common forms of hybrid cloud computing is VMWare running on premise and the flavor of virtual machines that Amazon Web Services (AWS) makes available using open source Xen hypervisors. Because both environments build on fundamentally different virtual machine architectures, using AWS as an extension of a VMware environment has until recently been a challenge.

But now that AWS has opened up more of the application programming interfaces (APIs) surrounding its virtual machine, that’s about to change. One of the first vendors to take advantage of this change is Druva, a provider of backup and recovery services hosted on AWS that is now extending that capability to add support for VMware.

Druva CEO Jaspreet Singh says that rather than having to back up files locally and then move them into the cloud, the Druva Phoenix service is designed to continuously stream data from VMware or a physical server directly into AWS. In the event of a disaster, IT organizations can spin up AWS virtual machines to provide access to that data in a matter of minutes.



Friday, 05 February 2016 00:00

Tackling Event Risk, Scoring High in Safety

Major events like Sunday’s championship Super Bowl game and business functions go hand-in-hand. With the Big Game just around the corner, the San Francisco Bay Area has seen an uptick in events throughout the week, often consisting of lavish private parties and public gatherings. Companies in the area, as well as those from out of town, are taking this opportunity to conduct business and send their employees and clients to experience all the Golden Gate City has to offer.

Attending the Big Game, or any major event, cannot be all play and no work, especially for those – such as risk professional and business leaders – concerned about the legal, reputational, financial, and people-related risks surrounding such a high-profile and highly-populated event. Any company with employees or clients planning to attend the game and/or related festivities should keep a few things in mind to best protect them and their business in the event of a crisis. Before kickoff, here are a few tips to guide risk managers and business leaders when considering the potential risks surrounding major events like this Sunday’s game.



Symantec Corp., the world’s largest security software company according to Gartner IT -0.55%, announced yesterday a $500 million strategic investment from Silver Lake, a global leader in technology investing.

Michael A. Brown, Symantec SYMC +0.00% president and CEO, said, “Silver Lake’s investment in Symantec validates the significant progress we’ve made in our transformation and is a tremendous vote of confidence in the Company. The transformation that Brown is referring to, is Symantec’s shift from PC tools, backup software, and other utilities, to an exclusive focus on its largest market opportunity – cybersecurity.

Symantec, long synonymous with anti-virus software for PCs, the (Peter) Norton line of PC utilities, and the Veritas backup business, has turned itself into a pure-play cybersecurity company. Go to their homepage and now it’s all about threat and information protection, data loss prevention, email security, endpoint and cloud security, cybersecurity services, and other security catchphrases.



Friday, 05 February 2016 00:00

Snow Emergency? We Have an App for That

(TNS) - They are the words that can strike a panic for anybody who parks on the street in Minneapolis or St. Paul: “Snow Emergency.”

Suddenly vehicle owners must scramble to find a safe haven for their wheels. Fortunately, both cites have an app for that.

We put them to the test to see if they really can help drivers avoid a ticket, tow and trip to the impound lot.

Both apps feature maps that show city streets colored green where it’s legal to park and red where it’s not. But don’t totally trust them. Be sure to click on the tabs for parking rules that apply to each day of the snow emergency.

That’s easy to do using Minneapolis’ app. The home page tells a user that a snow emergency is in effect, whether it’s Day 1, Day 2 or Day 3. Links below outline specifics for each day, with details on which side of the street to park on. There’s even a diagram for those who are picture-oriented.



Friday, 05 February 2016 00:00

Time To Invest In Cyber? Ask The "HACK"

The worldwide cybersecurity industry is defined by market sizing estimates that range from $75 billion in 2015 to $170 billion by 2020.

Cyber crime will arguably push the cybersecurity market projections for the next five years further up into the stratosphere. Last year, the British insurance company Lloyd’s estimated that cyber attacks cost businesses as much as $450 billion a year, which includes direct damage plus post-attack disruption to the normal course of business. Some vendor and media forecasts put the cybercrime figure as high as $500 billion and more. Juniper research recently predicted that the rapid digitization of consumers’ lives and enterprise records will increase the cost of data breaches to $2.1 trillion globally by 2019, increasing to almost four times the estimated cost of breaches in 2015.

Is it time to invest some of your money into cybersecurity, or double-down if you already have? For starters, you can look at the world’s first Cyber Security ETF, the PureFunds ISE Cyber Security ETF (HACK) – which was created to provide the market with a transparent vehicle to invest in the increasingly important Cyber Security industry. The Street’s Jim Cramer says “HACK is a smart, long-term bet on the unstoppable trend of cybersecurity.”



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