MINUTES
Board
of Directors Meeting
June 2, 2003 1:00 p.m.
Conference Call
v Attendees: Anna Bathon, Carl Brooks, Harlan Dolgin, Dean
Donley, David G’Sell, Tom Roeseler,
Mike Smiley, Angie Swartz-Peterson
Guests: Ed Pearce, Tim Woerther
The
meeting of the Board of the MidAmerica Contingency Planning Forum was held on
June 2, 2003, over a conference bridgeline.
President Angie Swartz-Peterson called the meeting to order at 1:00 p.m.
May meeting minute notes were drafted
and sent to Anna earlier today. She
will work on getting those finalized for distribution. Anna informed the group she would not be
able to attend the June meeting and requested a volunteer to document the
minutes. Angie volunteered and
indicated she would get those to Ann shortly after the meeting.
Program update – Harlan continues to
confirm locations and speakers for the remaining meetings on the 2003
schedule. He provided the Board with
the updated schedule prior to the start of this meeting.
The Treasurer’s Report indicated
balances of $4,478.55 in checking and $31.96 in savings. Ann had some membership checks that will be
forwarded to David on Wednesday, June 4.
Membership status – Membership
continues to increase. Mike Smiley
questioned the group if he should start the follow-up of outstanding
members. The group agreed this action
should be started. Ann will send Mike a
current list of outstanding members, as well as a complete member list. Mr. Smiley also will follow up with any new
members to thank them for joining our group.
Website status – Angie commented that
the Resources page containing the yellow pages info and the Forum meeting
materials was misleading. The meeting
materials need to be accessible separately from the miscellaneous information
related to our members. With the
current layout, several Board members felt it was hard to determine where to
access the Schedule of Events. Due to
limited program access at various companies, viewing the Calendar does not
always work. Therefore, this feature
will be deleted and a list of upcoming events will be easily accessible. All updates to the site for this month
should be to Carl by mid-week this week.
The shirt supply is good. Tim Woerther has not heard back about
replacing the defective shirt Ann has. He
will follow up on that. Harlan will get
a shirt to Carl for speaking at the May meeting, as well as make sure a shirt
is available for Mike Cannon at the June meeting.
The application for media
representatives has not yet been completed.
Ann will modify the front page of the agenda. It was suggested that the Code of Conduct be modified on the
media agenda to state expectations of their participation in the Forum. Mike Smiley and Ed Pearce will work on
that. Any suggestions members have
should be forwarded to either of these gentlemen for consideration.
Questions regarding usage of the email
distribution list members receive with the monthly meeting notices and other
Forum materials were discussed. Some
members had received information related to sessions, etc., from Forum members
where they felt the distribution list was being utilized for vendor
solicitation. The Board will monitor
this and follow up with any members that may be doing this. Also, the Forum will be informed that all
materials of interest to the membership should be sent to Secretary Bathon for
review with the Board prior to distribution, particularly if it is of a
solicitation type mailing.
Angie’s last working day at Enterprise
will be June 25. She will depart for
London July 6. We wish Angie all the
best in her new endeavors in England and will miss her leadership in the
Forum.
The next meeting of the Board will be
scheduled for sometime in July. There
being no further business, the meeting adjourned at 2:00 p.m.
Recorded by: Anna M. Bathon, CBCP
Secretary
Office: 314.466.3509
Fax: 314.466.3939
Email: anna.bathon@bankofamerica.com