To celebrate Data Privacy Day, Jay Livens, director of product and solutions marketing at Iron Mountain has compiled a checklist of top 10 strategies for businesses who want to keep their information safe and from getting into the wrong hands. Take a look:
- Encryption is key. Make sure all of your data is encrypted – whether it’s information you keep in digital storage, tape, or on your employees’ mobile devices. Wherever there is sensitive information, there should also be encryption.
- Manage Mobile Devices. The ever-mobile employee of today can have a lot of sensitive information on their phones and tablets. Make sure you have a mobile device management solution or policy in place to protect those devices, whether corporate or employee-owned.
- Out with the Old. Ensure that comprehensive corporate policy accounts for the secure destruction of old and sensitive company, employee and customer information.
- Store Smart. You should always know how your information is secured – whether it’s in the cloud, in a data center or housed
- Plan Ahead. Make sure you have an end-of-life plan in place for assets you no longer need or that will be destroyed. People tend to hold on to information for longer than they need. Make sure you dispose of IT assets in a safe and consistent manner to protect from a potential data breach.
- Password Protect. Use complex passwords, change them frequently and use two factor authentication whenever possible.
- Virus Protection. It seems like a no-brainer, but keeping up-to-date with virus protection is a great way to keep data safe.
- Don’t Forget Firewalls. Firewalls and intrusion detection are also a key piece of the data privacy puzzle.
- Privacy is the Best Policy. Create an enterprise-wide policy to protect private information from unauthorized access or inadvertent disclosure.
- Education Nation. Properly train your employees to treat information appropriately, and make sure everyone is up to speed on the latest policies and procedures.
Data from Iron Mountain Survey
Recently, we conducted a survey of IT professionals on how organizations will protect data in 2014 and beyond. You can read the official release here, but here are the top-level highlights:
- : With 68 percent probability, the report shows that data loss and privacy breaches are the most prevalent concern for IT leaders over the next 12-18 months.
- : There is a 77 percent likelihood that the rising tide of data will remain the greatest challenge facing IT organizations. Contributing to the issue is that many enterprises have data stored on various technologies, making access to this data a concern as these organizations work to meet growing archiving requirements.
- Respondents indicated with a 62 percent confidence level that IT organizations are grappling with limited funding for aligning data growth and data protection. At the same time, tape’s low total cost of ownership (TCO) makes it an attractive factor for its role in a hybrid backup strategy.
About Iron Mountain
Iron Mountain Incorporated (NYSE: IRM) is a leading provider of storage and information management services. The company’s real estate network of over 64 million square feet across more than 1,000 facilities in 36 countries allows it to serve customers with speed and accuracy. And its solutions for records management, data management, document management, and secure shredding help organizations to lower storage costs, comply with regulations, recover from disaster, and better use their information for business advantage. Founded in 1951, Iron Mountain stores and protects billions of information assets, including business documents, backup tapes, electronic files and medical data. Visit www.ironmountain.com for more information.