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Sep 06
2013

Too cool for school: Not all data is created equal

Posted by: Jarrett F Potts in DRJ Blogs

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Jarrett F Potts

With school back in session, now is the perfect time to address the issues facing those responsible for data protection in educational facilities. IT managers in educational institutions can drive up the cost of storage unnecessarily by treating all data the same and storing it all on the same media. Let’s face the fact; a child’s art is not as important as the transcript database or even the email database. So why are you using the same policy for both?

When looking for a data protection solution, find one that allows you to use policies to treat data differently. You need to treat data that is important as tier one data that gets backed up often and fast. Perhaps it stays on disk for fast restore.

Everything else that is not business critical is tier two data or junk data. Tier two data should go directly to tape and be stored as it is not business critical. Junk data, or data no one needs, such as pictures or temp files, can be deleted. Stop using one policy to rule all of your data. It might be simple, but it is killing your bottom line.

Tier two data is a great target for hierarchical storage management (HSM), which allows organizations to store data on different tiers based on specific policies, enabling administrators to migrate and store data on the most appropriate tier. For example, older and less-frequently accessed data can be moved to a slower, less-expensive storage platform, like tape, leaving more expensive disk storage available for more high-value data.

When looking at all of the data protection solutions, look for one that helps schools reduce costs by providing automated, policy-based data life-cycle management, moving data to the most cost-effective tier of storage while still meeting service level requirements, ensuring recovery objectives and enabling transparent data access. Automated data archiving also helps schools ensure compliance with data retention policies and reduces the costs associated with compliance.

 When looking and deciding, find one that allows you to perform data management while operating in a simple, easy to understand environment.